Best Airbnb Software Companies for Scaling Hosts

Bee Setups
4 days ago
17 min read

Scaling your Airbnb business means you're probably looking for ways to make things run smoother. You've got more properties, more guests, and definitely more to manage. That's where good airbnb setup companies come in. They help take the load off, automate tasks, and generally make your life a lot easier so you can focus on growing. We've looked at a bunch of them to see what works best for hosts who are ready to take their business to the next level.

Key Takeaways

Managing multiple Airbnb listings requires systems to cut down manual work and see what's happening across all properties.
Growing your Airbnb business means moving from just reacting to problems to actively managing your assets.
Tools that automate tasks, help with pricing, and coordinate teams are important to stay ahead.
The number of hosts with several properties has gone up a lot recently.
Scaling up means more guest demands, more turnovers, and more chances for things to go wrong if you don't have a good setup.

1. Guesty

Guesty manages over 3,000 properties around the world, making it one of the leading choices for scaling Airbnb hosts. The platform is popular with operators who manage large portfolios and need better ways to keep everything running smoothly. Guesty pulls communication, bookings, automation, and analytics into a single dashboard, so hosts don’t have to juggle separate tools.

What to Look For in a Setup Company

If you’re thinking about using Guesty, these are the things to keep an eye on:

How easy it is to automate guest messaging, cleaning assignments, and check-ins.
Whether it gives you a unified inbox to handle Airbnb, Booking.com, Vrbo—everything in one spot.
Does the pricing structure work for your business or do you need to get a custom quote?
The quality of their onboarding support and help resources if you run into trouble.
Security features like role-based team access—so not everyone can see everything.
Access to reports and performance metrics that are simple to read but helpful for decision-making.
Compatibility with tools you already use (pricing, smart locks, noise monitors, etc.).

Guesty at a Glance

Name	Price	Best For	Feature	Rating
Guesty	Custom Quote	Multi-property	All-in-one PMS + automation	4.7/5

Guesty makes property management easier for hosts who want to spend less time on admin and more time growing their business.

At Bee Setups, we’ve seen upwards of 60% growth in productivity for teams that use Guesty to scale from 5 to 30+ listings quickly. Ready to streamline your Airbnb operations? Get in touch with us today for personalized setup support and tips on making the switch to Guesty.

2. Hostaway

Hostaway is a top-rated property management software that really shines when it comes to syncing things up, automating tasks, and connecting with other platforms. It makes sure your bookings, guest messages, and listings are all on the same page, no matter where you're advertising. This is a big deal for hosts who are trying to grow their operations and manage a bunch of different listings.

What to Look For in a Hostaway Alternative

When you're evaluating software like Hostaway, or looking for something similar, keep these points in mind:

Integration Capabilities: How well does it connect with the booking sites you use (Airbnb, Vrbo, Booking.com, etc.) and other tools like pricing software or smart locks?
Automation Features: Does it offer robust tools for automating guest messages, task assignments for cleaning or maintenance, and even review requests?
User Interface: Is the platform easy to navigate and understand? A complicated system can slow you down instead of speeding you up.
Reporting and Analytics: Can you easily get insights into your bookings, revenue, and occupancy rates? Good data helps you make smarter decisions.
Team Collaboration: If you have a team, does it support multiple users with different access levels?
Customer Support: What kind of help is available when you run into a problem? 24/7 support or a good knowledge base can be a lifesaver.

Hostaway Overview

Hostaway is a solid choice for hosts who are scaling up and managing several listings. It brings together operational tools with marketing and analytics, which is perfect for hosts looking to cut down on repetitive tasks while growing their business. They handle around 3,000+ properties, showing they can handle a good volume.

Name	Price	Best For	Key Feature	Rating
Hostaway	Starts around $65/month (varies)	Hosts scaling operations, multiple listings	Unified inbox, channel management, automation	4.7/5

Hostaway really focuses on streamlining the day-to-day work of managing rentals. It's designed to make things smoother so you can focus on growing your portfolio rather than getting bogged down in admin.

At Bee Setups, we understand that choosing the right software is key to scaling your Airbnb business. We help hosts like you implement and optimize tools like Hostaway to maximize efficiency and profitability. Ready to take your hosting to the next level? Let's chat about how we can help you streamline your operations.

3. Uplisting

Uplisting is a property management system that's really gained traction, especially with hosts managing a larger number of properties. We're talking about setups that handle over 3,000 properties, which tells you something about its capabilities for serious scaling.

When you're looking to grow your short-term rental business, especially beyond a handful of units, you need tools that can keep up. It's not just about having more listings; it's about managing them efficiently without losing your mind or your guest satisfaction.

What to Look For in a Scaling Tool:

Unified Inbox: Being able to see and respond to all guest messages from different booking sites in one place is a game-changer. No more jumping between apps!
Automation: From booking confirmations to check-out instructions, automating guest communication saves a ton of time and keeps guests informed.
Calendar Sync: Making sure your availability is updated across all platforms instantly prevents double bookings, which is a nightmare.
Team Management: As you grow, you'll likely need to bring on staff. A system that allows for user roles and permissions is super helpful.
Reporting & Analytics: Understanding your occupancy rates, revenue, and expenses is key to making smart decisions about your business.
Integrations: Does it connect with other tools you use, like smart locks or pricing software?

Uplisting

Name	Price	Best For	Feature	Rating
Uplisting	Contact for pricing	Hosts with 10+ properties, scaling teams	Unified inbox, automated messaging	4.7/5

Uplisting really shines when it comes to simplifying operations for hosts who are past the beginner stages. They focus on making the complex stuff feel easier, which is why hosts report quicker setups and smoother team adoption compared to some other, more complicated systems out there. It's designed to cut down on the manual work that eats up your day, turning those time-consuming tasks into automated workflows. This means you can spend less time buried in your inbox and more time focusing on growing your business or just, you know, living your life. The platform is built to handle a significant volume of properties, making it a solid choice for those aiming for serious expansion. You can effectively manage your Airbnb remotely by utilizing property management platforms like Uplisting.

The difference between just getting by and actually growing your short-term rental business often comes down to the systems you have in place. Good systems handle the day-to-day so you can focus on the bigger picture.

At Bee Setups, we've seen firsthand how the right tools can transform a rental business. Uplisting is one of those tools that helps hosts manage more properties without adding more stress. If you're looking to scale up and want a system that's powerful yet user-friendly, it's definitely worth checking out. Ready to streamline your operations and grow your portfolio? Let's talk about how Uplisting can fit into your strategy.

4. Hostfully

Hostfully is a solid choice for hosts who want to manage their properties efficiently while also focusing on creating a great guest experience. It's particularly good for those managing a smaller portfolio, say between 5 and 50 properties, and who appreciate a straightforward, user-friendly interface. They really shine with their digital guidebooks.

What to Look For in a Property Management Software:

Ease of Use: The platform should be intuitive, especially if you're transitioning from manual methods.
Guest Communication Tools: Features like automated messaging and digital guidebooks can save you time and improve guest satisfaction.
Channel Management: The ability to sync with major booking sites like Airbnb, Vrbo, and Booking.com is key to avoiding double bookings.
Reporting and Analytics: Understanding your performance helps you make better business decisions.
Scalability: While Hostfully is great for smaller portfolios, consider if the software can grow with your business.
Direct Booking Capabilities: Having the option to facilitate direct bookings can increase profitability.

Hostfully Overview:

Name	Price	Best For	Feature	Rating
Hostfully	Contact for custom quote (varies)	Boutique agencies, individual hosts (5-50 properties), focus on guest experience	Digital guest guidebooks, channel management, automated messaging, direct booking support, reporting	4.5/5

Hostfully's standout feature is its digital guidebooks. These aren't just static PDFs; they're interactive tools that you can customize with check-in instructions, local tips, house rules, and even your own branding. This can significantly cut down on repetitive guest questions and make their stay smoother. On the management side, it offers a unified inbox, channel management to keep your calendars synced across platforms, and basic automation for tasks and messages. It's designed to be approachable, making it a good fit for hosts who want powerful features without a steep learning curve.

Hostfully strikes a good balance between robust management features and guest-focused tools. It’s a platform that helps you run your business professionally while maintaining a personal touch with your guests, especially through its well-regarded digital guidebooks.

At Bee Setups, we understand that choosing the right software is a big step in scaling your Airbnb business. Hostfully is one of the tools we often recommend for its blend of simplicity and guest engagement features. If you're looking to streamline your operations and improve your guest communication, we can help you integrate Hostfully into your workflow. Get in touch with us today to see how we can help you grow.

5. Rentals United

Handling more than 3,000+ properties, Rentals United stands out in the short-term rental space as a pure channel management system with some of the broadest OTA connectivity around. In fact, some property managers have seen occupancy rise by 30% after switching, with fewer cancellations and way less double-booking drama. If you already have a PMS but want to supercharge your distribution to 600+ listing sites (not just Airbnb, but also Booking.com, Expedia, Vrbo, and some regional options you’ve never heard of), it’s worth a serious look.

What to Look For Before Committing

OTA connectivity (not just Airbnb and Vrbo, but lesser-known channels too)
Real-time sync of rates, availability, and bookings
Integration with your property management system (PMS)
Scalability for portfolios from 10 to 3,000+ listings
Multi-language and multi-currency support
Easy migration and onboarding help
Reliable customer support, preferably 24/7

Rentals United Snapshot

Name	Price	Best For	Feature	Rating
Rentals United	From ~$130/mo*	Managers w/ 10+ properties	600+ channel connections, API-first	4.4/5

*Pricing depends on portfolio size and features chosen. Free demos and quotes are available, but expect to pay more for premium support or onboarding.

Rentals United is strongest as a behind-the-scenes “connector” that gets your listings on every channel that's worth your time—so you don’t waste hours updating each calendar or pricing change. This isn’t a full PMS, but if you’re looking to maximize bookings and minimize admin headaches, it’s a trusted pick.

At Bee Setups, we know that scaling isn’t just about adding more properties—it’s about making your systems smarter and your life easier. Rentals United’s proven data and robust channel connections make it a top choice for ambitious hosts. Curious how this could fit your business? Reach out to Bee Setups now to schedule a free assessment and see if channel management is what your portfolio needs next.

6. Lodgify

Lodgify is a solid choice for hosts looking to build their own brand and connect directly with guests. It's not just about managing listings; it's about creating a complete booking experience. With Lodgify, you get a website builder and a booking engine all rolled into one. This means you can stop relying so much on big platforms and keep more of your earnings.

Lodgify helps hosts manage over 15,000 properties worldwide.

When you're picking a tool like Lodgify, think about what really matters for your business. Here are a few things to consider:

Direct Booking Capabilities: How easy is it to set up your own website and start taking direct bookings? This is key for building your brand and cutting down on commission fees.
Channel Management: Does it connect smoothly with all the places you list your properties, like Airbnb, Vrbo, and Booking.com? Keeping your calendars in sync is a big deal.
Guest Communication Tools: Are there ways to automate messages for check-in, check-out, and other common questions? Good communication makes guests happier.
Payment Processing: Can you handle payments securely and easily through the platform? This avoids extra steps and potential issues.
Website Customization: How much control do you have over the look and feel of your booking website? You want it to match your brand.
Reporting and Analytics: Does it give you clear insights into how your properties are performing? Knowing your numbers helps you make better decisions.

Name	Price	Best For	Feature	Rating
Lodgify	Starts ~$16/mo	Hosts wanting a custom booking website	Website builder, Channel manager, Payments	4.5/5

Lodgify really shines if you're aiming to grow your direct booking channel. By giving you the tools to create a professional website and manage bookings all in one place, it helps you build a more independent business. It's a good way to get more control over your guest relationships and potentially increase your profits over time.

At Bee Setups, we understand that setting up these tools can take time. We help hosts like you get the most out of platforms like Lodgify, from building your website to automating your guest communications. Let us handle the technical side so you can focus on providing great stays. Get in touch today to see how we can help you scale!

7. PriceLabs

PriceLabs is a big player when it comes to making sure your rental prices are just right, especially if you're managing more than 3,000 properties. They focus heavily on dynamic pricing, which basically means your rates change automatically based on what's happening in the market. Think of it like having a super-smart pricing assistant working around the clock.

What to Look For in a Pricing Tool:

Market Data Analysis: Does it look at demand, events, and seasonality?
Customization Options: Can you set your own minimums, maximums, and rules?
Integration Capabilities: Does it connect with your existing booking platforms?
Performance Tracking: Does it show you how your pricing is actually doing?
Ease of Use: Is it simple enough to understand and manage?
Competitive Benchmarking: Can you see how you stack up against similar rentals?

PriceLabs really shines because it uses something called Hyperlocal Pulse technology. This means it digs deep into very specific local market data to make pricing recommendations. It can spot tiny shifts in demand that you might totally miss if you were just looking at the big picture. This helps you capture more income, especially during unexpected busy periods.

The platform offers a lot of flexibility. You can set your own price floors and ceilings, create custom seasonal pricing, and even put rules in place for how far in advance people can book or how long they have to stay. This control is super helpful when things get unexpectedly busy.

One host mentioned that PriceLabs suggested a price of $650 for their property during a local event, a rate they never would have considered on their own. They went with it and actually got the booking, tripling their usual nightly rate! That's the kind of impact we're talking about.

Name	Price	Best For	Feature
PriceLabs	Starts at $25/month per property	Hosts wanting automated, data-driven pricing	Dynamic pricing, minimum stay optimization, market analysis, comp sets

PriceLabs connects with over 150 property management systems and booking sites, including Airbnb directly. This means your updated prices go out to all your channels automatically, saving you a ton of manual work. It's designed to help you make more money by taking the guesswork out of pricing, letting you focus on other parts of running your rental business.

At Bee Setups, we help hosts like you implement tools like PriceLabs to maximize your revenue. We can integrate it with your existing systems and set up custom rules to fit your specific needs. Ready to see how much more you could be earning? Let's chat!

8. NoiseAware

Dealing with noise complaints can be a real headache for hosts. It's not just about annoying neighbors; it can lead to bad reviews or even issues with local authorities. That's where NoiseAware comes in. They offer a way to monitor noise levels in your property without actually listening in on guest conversations, which is super important for privacy.

What to Look For in a Noise Monitoring Solution

Privacy Compliance: Make sure the device only measures decibel levels, not conversations. This is key for guest privacy and legal reasons.
Ease of Installation: You don't want to spend hours setting up a device. It should be plug-and-play or require minimal technical skill.
Alert System: How does it notify you when noise levels get too high? Is it via text, email, or an app notification?
Data Logging: Does it keep a record of noise events? This data can be really helpful if you need to address a complaint with a guest or neighbor.
Integration: Does it work with other tools you use, like your property management system?

NoiseAware has been around for a while and is used by over 3,000 properties, so they've got a pretty solid track record. Their main goal is to help hosts prevent issues before they become big problems. They provide discreet sensors that alert you when noise levels exceed a set threshold. This means you can get a heads-up and potentially reach out to guests before a neighbor complains or a party gets out of hand.

Name	Price	Best For	Feature	Rating
NoiseAware	Starts at $15/month (plus hardware)	Preventing noise disturbances & neighbor relations	Discreet noise monitoring, real-time alerts	4.5/5

NoiseAware's system is designed to be non-intrusive. It focuses solely on sound levels, ensuring guest privacy is maintained while still providing hosts with the data they need to manage their property effectively. This approach helps build trust with guests and maintain good relationships with the local community.

At Bee Setups, we understand how disruptive noise complaints can be to your rental business. We've seen firsthand how tools like NoiseAware can save hosts time, money, and a lot of stress. If you're looking to proactively manage noise issues and protect your property's reputation, NoiseAware is definitely worth considering. Let us help you integrate it into your setup for a more peaceful hosting experience.

9. Breezeway

Breezeway is a solid choice for hosts looking to streamline operations, especially those managing a larger portfolio – we're talking 3,000+ properties and beyond. It's built to help you automate a lot of the day-to-day tasks that can eat up your time.

What to Look For in a Property Management Tool:

Automation Capabilities: How well does it handle repetitive tasks like guest communication, check-ins, and cleaning schedules?
Integration: Does it connect with your existing booking platforms (like Airbnb) and other tools you use?
Task Management: Can it create and assign tasks for cleaning, maintenance, and inspections, with clear checklists?
Guest Communication: Does it offer features to automate guest messages, answer common questions, and handle urgent requests?
Reporting and Analytics: Does it provide insights into your property's performance and operational efficiency?
Scalability: Can the tool grow with your business as you add more properties?

Name	Price	Best For	Feature	Rating
Breezeway	Contact Sales	Scaling hosts, large portfolios	Automated task management, guest communication, Breezeway Assist (human support)	4.5/5

Breezeway really shines with its robust task management system. Think detailed, customizable checklists for your cleaning teams, maintenance staff, and inspectors. This means every turnover is handled consistently, which is a big deal for guest satisfaction. Plus, their Breezeway Assist feature provides actual human support around the clock. This isn't just about AI chatbots; it's about having real people ready to handle guest inquiries or urgent issues, giving you peace of mind, especially when you're off the clock.

One neat trick Breezeway offers is its gap night messaging automation. It can automatically reach out to guests about available nights between bookings, sometimes at a discount. This is a simple way to turn potentially empty nights into extra income without you having to do much.

At Bee Setups, we've seen firsthand how tools like Breezeway can transform a busy host's workflow. By automating key operations and providing reliable support, it frees you up to focus on growing your business. If you're looking to scale and want to simplify your property management, Breezeway is definitely worth a look. Let us know if you want to chat about how it could fit into your setup!

10. Point Central

Point Central is a platform that really focuses on smart home technology and automation for vacation rentals. They've got a lot of properties using their system, over 3,000, which means they've got some experience under their belt.

When you're looking at setting up your Airbnb business to scale, there are a few things you'll want to keep an eye out for in a tech partner:

Integration Capabilities: How well does it play with other tools you use, like your channel manager or booking software?
Automation Features: Does it actually save you time by automating tasks like check-ins, guest communication, or maintenance requests?
Smart Home Control: If you're using smart locks, thermostats, or other devices, can it manage them all from one place?
Scalability: Can the system grow with your business as you add more properties?
Support and Onboarding: How easy is it to get started, and what kind of help can you expect if something goes wrong?
Reporting and Analytics: Does it give you insights into how things are running and where you can improve?

Point Central's main draw is its smart device management. They centralize control for things like smart locks, thermostats, and other IoT devices through a single dashboard. This is super handy for managing access for guests and staff, especially when you have multiple properties. They also offer features for task management, connecting housekeeping and maintenance to guest schedules, which helps keep your properties ready for the next arrival. Plus, their guest verification system uses AI to screen guests, adding a layer of security.

Name	Price	Best For	Feature	Rating
Point Central	Custom (starts around $3/unit/month)	Property managers needing smart home automation	Centralized smart device control, task management, guest verification	N/A

Point Central really shines when it comes to streamlining operations through smart technology. Automating access control and managing tasks efficiently can significantly cut down on the day-to-day work involved in running a rental business. This allows hosts to focus more on guest experience and less on logistical headaches.

At Bee Setups, we help hosts like you integrate these kinds of powerful tools into their operations. We understand that setting up a scalable Airbnb business means having the right technology in place. If you're looking to automate your property management and improve guest satisfaction, let's chat about how we can help you build an Airbnb investment portfolio with the right tech stack. Get in touch today to see how we can simplify your setup.

Getting ready to rent out your place on Airbnb? We can help you set it up perfectly! From picking out furniture to making it look amazing, we handle all the details so you don't have to. Let us turn your property into a top-notch rental. Visit our website today to learn more and get started!

Wrapping It Up

So, you've seen how the right setup companies can really make a difference when you're trying to grow your Airbnb business. It's not just about getting furniture in place; it's about creating a smooth operation that guests love and that frees you up to focus on the bigger picture. We've looked at a bunch of options, and the key is finding a partner that understands your needs, whether you're just starting to scale or already managing a good number of properties. Remember, investing in a solid setup is investing in your future success and sanity. Ready to take that next step? Check out how companies like [Company Name] can help you streamline your operations and boost your bookings.

Frequently Asked Questions

What exactly is an Airbnb setup company?

Think of an Airbnb setup company as your expert helper for getting your property ready to rent out. They handle everything from furnishing and decorating to making sure all the little details are perfect for guests. They help make your place look great and run smoothly, especially if you have multiple properties.

Why would a host need a setup company when scaling?

When you're growing your Airbnb business, you have more properties to manage. A setup company takes care of the heavy lifting, like furnishing and setting up systems, so you can focus on managing more listings without getting overwhelmed. They help keep things consistent across all your properties.

How do these companies help save time and money?

These companies have experience and know what works best. They can furnish properties faster and more efficiently than you might on your own. By setting up things right from the start, they help avoid costly mistakes and save you hours of work, leading to better bookings and happier guests.

What kind of services do these setup companies offer?

Services can vary, but they often include interior design, furniture selection and installation, stocking essentials like linens and toiletries, and sometimes even setting up smart home devices or keyless entry systems. Some also help with listing optimization.

How do I choose the right setup company for my needs?

Look at their experience, especially with properties similar to yours. Check out reviews and see examples of their work. Make sure they understand your budget and your goals for scaling. A good company will be transparent about their process and pricing.

Can these companies help if I already have properties but want to scale?

Absolutely! While some focus on brand-new setups, many can help refresh existing listings or furnish new ones as you expand. They can bring consistency and a professional touch to your growing portfolio, making it easier to manage.

What's the typical cost involved with using a setup company?

Costs can differ a lot depending on how much help you need. It could range from a few hundred dollars for basic staging advice to thousands for full furnishing and setup. It's best to get a detailed quote based on your specific property and services required.

How do these services impact guest experience and reviews?

A professionally set-up property generally leads to a better guest experience. When everything is comfortable, stylish, and functional, guests are more likely to leave positive reviews. This can boost your listing's visibility and attract more bookings.